FAQ - Frequently Asked Questions
Here you can find questions and answers regarding the Wind & Solar Integration Workshop for the following topics:
- Registration & Fees
- Call for Papers/Submission of Abstracts
- Submission of Full Papers and Presentation slide decks
- Photos & Videos
- Availability of Abstracts, Papers & Presentations
- Session Chair
- LinkedIn, Xing & Twitter
If you still have any open question(s), please contact us: info [at] windintegrationworkshop.org .
Where will the Workshop in 2023 take place?
In Copenhagen, Denmark. The venue of the 22nd Wind & Solar Integration Workshop will be the Meeting Centre of the Technical University of Denmark, located on the Lyngby campus north of Copenhagen near the town of Lyngby.
Do I have to pay for my own hotel and travel expenses?
Yes. All participants (including speakers, poster presenters etc.) have to pay for their own expenses.
How many participants will be expected at the workshop/symposium?
About 120 for the E-Mobility Symposium and 250 for the Wind & Solar Integration Workshop.
Will food and drinks be provided during the Workshop?
Yes. Coffee breaks and lunch are included in the general registration fee as well as mineral water on the conference tables.
Will social events be organized?
Yes. We plan several networking events (e.g. poster receptions) throughout the whole Grid Integration Week. All these events have no additional cost but are included in the general registration fee.
Will a dinner be organized?
Yes. A Wind & Solar Workshop Dinner will take place on Wednesday, 27 September 2023 (TBC). Please note that you have to register separately for the dinner as it is not included in the general participation fee. Information on the Dinner will be published as soon as they become available on the Dinner page of this website.
Is there a limited number for participating at the dinner?
Yes, as the number of seats for the dinner is limited, tickets are available on a first come, first served basis.
Registration & Fees
How do I register?
You can register for the symposium/workshop online. Registration will start middle of June. Find information on the fees of the 2022 workshop as a reference on the 2022 workshop website. Sign up for updates here.
Can I also register directly at the venue in Copenhagen?
Yes, but please note that the price will be higher when registering at the venue.
Are there special prices for students?
Yes, discounted student rates (see 2022 fees as a reference) are granted to students 26 and younger only (not for Ph.D.-students or post-docs). Proof has to be provided to firstname.lastname@example.org before starting the online registration procedure. If approved, they will receive a student discount code for online registration at student ticket prices.
Do speakers or poster presenters have to pay for the Workshop?
Yes. Speakers and poster presenters will pay a reduced registration fee as long as they register until 24 August 2023. After that date, the fee for „Speaker/Poster Late Registration“ applies. Please note that only one author per paper can register as speaker/poster presenter.
What payments are accepted?
We strongly prefer payment by bank transfer or SEPA direct debit. However, we also accept credit cards for online registrations. For on-site registrations, we accept credit cards and cash.
I am a student and accepted as speaker/poster presenter. Do I need to register as speaker/poster presenter or can I also opt for the students‘ fee?
You may choose the lower fee applicable in the respective time scheme.
Call for Papers/Submission of Abstracts
I am interested in submitting an abstract for the Call for Papers. How do I proceed?
The Call for Papers has been closed on 12 May 2023. If you wish to submit a late abstract, just contact us per email.
Which is the required format of the abstract?
Free style, plain text, max. 3,000 characters. The abstract should be a short outline of the intended paper to give the abstract reviewers an idea of what to expect. It must not contain pictures, graphics or company names. To make abstract submission easier, we have compiled a checklist for the abstract format.
What will be the next step after having uploaded my abstract and brief summary?
You will get an email notification for your successful upload.
I have not received the confirmation mail. What might be the reason?
Sometimes it can take a while before emails are sent. If you have not received an email within an hour, please check:
- in your spam folder of your email account
- on the Online Submission Platform if your email address has been entered correctly
- all messages from the the Online Submission Platform are logged: left menu Your Account » Personal data » Emails.
How do I know if my abstract has been accepted?
After the Call for Papers‘ deadline the reviewers of the International Advisory Committee will carefully read all submitted abstracts and will then send you an acceptance or rejection by 12 June 2023 the latest.
Submission of Full Papers and Presentation slide decks
Do you provide templates for the full papers?
Yes, templates are provided on our Online Submission Platform as .docx and LaTeX-templates. You find them on the welcome page after having logged in or on this website: Authors » Paper and Presentation Submission after you have been notified of the acceptance of your presentation/paper title.
What is the paper format of the full paper?
The format of the full paper is A4.
My abstract has been accepted for ORAL presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to our Online Submission Platform until 24 August 2023.
You will also have to prepare a powerpoint presentation slide deck that has to be uploaded by 24 September 2023 to the Online Submission Platform. If you cannot keep the presentation deadline, please bring the file on a USB flash drive directly to the Symposium and hand it over to a staff member before the start of your session.
Do you provide templates for presentations?
No, you can use your own company layout for the powerpoint slides. For your presentation please use an aspect ratio of 16:9.
Photos & Videos
Is it allowed to take photos during the workshop and the sessions?
During the sessions it is prohibited to take photos but you are allowed to do so outside the session rooms.
Is it allowed to record or videotape during the presentations?
No. It is strictly prohibited to totally or partly record any presentation held during the workshop.
Will photos or videos be taken by the organizer?
Yes. During the whole workshop our staff will take videos and photos. A professional photographer will also be at our event providing high quality shots that will later on be published on our websites. For a small selection videos of previous workshops visit our Youtube Channel or subscribe to our event newsletter here and get the recordings of the 2022 Wind & Solar Keynote and Closing Sessions as bonus tracks.
Availability of Abstracts, Papers & Presentations
Will the abstracts be available for the participants?
We will try to publish all available abstracts on our websites before the start of the workshop/symposium.
Will the papers be available for the participants?
Yes. The papers are made available for download from our corporate cloud as protected PDF-files. If you are interested in proceedings of previous years, you can order them here:
Can I choose between printed proceedings and the download of digital proceedings?
No. The proceedings are exclusively available as PDF-files.
How do I receive the proceedings for download?
The download link will be sent out per email to all participants in the morning right before the start of the workshop.
Will the presentations be available after the workshop?
Yes. Some presentations will be made publicly accessible in the download section of the workshop website, most of the presentations will be made available for download as PDF-files from the company’s corporate cloud as long as the respective authors agree. This applies to symposium/workshop participants only.
What opportunities do you offer for networking?
Coffee and lunch breaks, as well as our dinner event are perfect to meet other participants. We also organize several poster receptions, which provide an open atmosphere for getting in touch with other professionals.
I would like to chair one of the sessions in my field of experiences. How can I apply?
Please send an email directly to Energynautics’ staff member Uta Betancourt (u.betancourt[at]energynautics.com), telling her title and number of the session you are interested in. The deadline is 1 September 2023. Please note that you have to be registered when sending your request.
I am session chair during the workshop/symposium. Are there any guidelines that help me preparing for this task?
Yes. Guidelines are sent to you by email.
LinkedIn, Xing & Twitter
Is there a LinkedIn Group representing the workshops/symposium?
Yes. Please register for the group here.
Are the workshops/the symposium available as a Xing Group?
No. But we regularly submit posts in different other groups with regards to renewable energy.
Do you twitter?
Yes. To follow us on Twitter click here.