FAQ - Frequently Asked Questions

Here you can find questions and answers regarding the Wind Integration Workshop. If you still have any open question(s), please contact us: info [at] windintegrationworkshop.org


Where will the workshop in 2015 take place?
At the Sheraton Brussels Airport Hotel in Belgium.

Do I have to pay for my own hotel and travel expenses?
Yes. Every participant (including speakers etc.) has to pay for her/his own expenses. This is not included in the workshop registration fee.

How many participants will be expected at the workshop?
About 150-200 for the Solar Integration Workshop, and 250-300 for the Wind Integration Workshop.

Will food and drinks be provided during the workshop?
Yes. Coffee breaks and lunch are included in the general registration fee as well as mineral water on the conference tables.

Will a dinner be organized?
Yes. We plan a special wind as well as solar dinner. Please note that you have to register separately for each of the dinners as it is not included in the general registration fee.

Is there a limited number for participating at the dinner?
Yes, as the number of seats for the dinner is limited, tickets are available on a first come, first served basis.

Registration & Fees

How do I register?
Registration is available online until one week before the start of the workshop. The opening of the online-registration is planned for June 2015 and will be announced on this website.

Can I also register directly at the venue in Brussels?
Yes, but please note that the price will be higher when registering at the venue.

Are there special prices for students?
Yes. We only ask you to send us a copy of your valid student ID via email after having registered online.

Do speakers or poster presenters have to pay for the workshop?
Yes. Speakers and poster presenters will pay a reduced registration fee. Please note that only one author per paper can register as speaker/poster presenter.

What payments are accepted?
We accept credit cards (Visa and Mastercard), as well as payment by bank transfer. If you register directly at the venue in Brussels we accept credit cards and cash.

I am a student and accepted as speaker/poster presenter. Do I need to register as speaker/poster presenter or can I also opt for the students' fee?
You may choose the lower fee applicable in the respective time scheme.

Call for Papers/Submission of Abstracts

I am interested in submitting an abstract for the Call for Papers. How do I proceed?
Your abstract has to be uploaded together with a brief summary of the nature of your work and level of expertise to our Online Submission Platform until 7 June 2015 (extended deadline). Read more here.

What will be the next step after having uploaded my abstract and brief summary?
You will get an email notification for your successful upload.

I have not received the confirmation mail. What might be the reason?
Sometimes it can take a while before emails are sent. If you have not received an email within an hour, check on the Online Submission Platform if your email address has been entered correctly. And have a look in your spam folder of your email account. You may also check your messages within the Online Submission Platform.

How do I know if my abstract has been accepted?
After the Call for Papers deadline (7 June 2015) we will carefully read all submitted abstracts and will then send you an acceptance or rejection by 19 July 2015.

Submission of Full Papers

My abstract has been accepted for oral presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to our Online Submission Platform until 31 August 2015. You will also have to prepare a powerpoint presentation that has to be uploaded until 05 October 2015 to our Online Submission Platform.

My abstract has been accepted for poster presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to our Online Submission Platform until 31 August 2015. Then, please bring your printed poster in the format DIN A0 directly to the workshop. It is NOT possible to print your poster at the workshop.

Where and how can I present my poster at the workshop?
The workshop program offers a poster session on 19 October 2015 (Solar Integration Workshop) and on 20 October 2015 (Wind Integration Workshop) at the conference hotel. Fix your poster on any of the poster walls after having registered at the registration desk. Your poster cases have to be stored in the cloak room or at the wardrobe of the conference hotel.

Photos & Videos

Is it allowed to take photos during the workshop and the sessions?
Yes. But please do not use flash during the presentations as it may distract the speaker.

Is it allowed to record or videotape during the presentations?
No. It is strictly prohibited to totally or partly record any presentation held during the workshop.

Will photos or videos be taken by the organizer?
Yes. During the whole workshop our staff will take videos and photos. Each presentation will also be videotaped. For videos of the 2014 workshop visit our Youtube Channel.

Abstracts, Papers & Presentations

Will the abstracts be available for the participants?
Yes. Starting this year, we plan to provide all abstracts to our participants before the start of the workshop.

Will the papers be available for the participants?
Yes. The papers are made available in the printed workshop proceedings and/or as PDF-files on a USB memory stick. If your are interested in one of the wind proceedings of previous years, you can order it here.

Can I choose between printed proceedings and USB memory stick?
Yes. When registering online, you can select your preferred option. Please note that the proceedings are printed on demand only.

Where do I receive the proceedings/USB memory stick?
They are handed out during the registration at the venue.

Will the presentations be available after the workshop?
No. If you are interested in a specific presentation, please contact the speaker directly.


What opportunities do you offer for networking?
Coffee and lunch breaks, as well as both dinners are perfect to meet other participants. We also organize a poster session and a reception, which provides an open atmosphere for networking. Further events to get in touch with other professionals are our study trip and the HVDC tutorial.

Session Chair

I would like to chair one of the sessions in my field of experiences. How can I apply?
Please send an email directly to Energynautics' staff member Ines Drewianka (i.drewianka [at] energynautics.com), telling her title and number of the session you are interested in. The deadline is 01 September 2015.

I am session chair during the workshop. Are there any guidelines that help me preparing for this task?
Yes. Guidelines are sent to you by email.

LinkedIn, Xing & Twitter

Is there a LinkedIn Group representing the workshop?
Yes. Please register for the group here.

Is the workshop available as a Xing Group?
No. But we regularly submit posts in different other groups with regards to renewable energy.

Do you twitter?
Yes. To follow us on Twitter click here.