FAQ - Frequently Asked Questions

Here you can find questions and answers regarding the Wind Integration Workshop. If you still have any open question(s), please contact us: info [at] windintegrationworkshop.org

General

Where will the workshops in 2018 take place?
At the Royal Institute of Technology  KTH in Stockholm.

Do I have to pay for my own hotel and travel expenses?
Yes. Every participant (including speakers etc.) has to pay for her/his own expenses.

How many participants will be expected at the workshops/symposium?
About 100 for the E-Mobility Integration Symposium, 150 for the Solar Integration Workshop, and 250 for the Wind Integration Workshop.

Will food and drinks be provided during the workshop?
Yes. Coffee breaks and lunch are included in the general registration fee as well as mineral water on the conference tables.

Will social events be organized?
Yes. We plan several networking events (e.g. poster receptions) throughout the whole Grid Integration Week. All these events have no additional cost but are included in the generel registration fee.

Will a dinner be organized?
Yes. We plan a special Solar & Wind Dinner. Please note that you have to register separately for the dinner as it is not included in the general registration fee.

Is there a limited number for participating at the dinner?
Yes, as the number of seats for the dinner is limited, tickets are available on a first come, first served basis.

Registration & Fees

How do I register?
Registration is available online until one week before the start of the workshop. The opening of the online-registration is planned for summer 2018 and will be announced on this website.

Can I also register directly at the venue in Stockholm?
Yes, but please note that the price will be higher when registering at the venue.

Are there special prices for students?
Yes. We merely ask you to provide a valid student ID during the registration process.

Do speakers or poster presenters have to pay for the workshop?
Yes. Speakers and poster presenters will pay a reduced registration fee. Please note that only one author per paper can register as speaker/poster presenter.

What payments are accepted?
We accept credit cards as well as payment by bank transfer. If you register directly at the venue in Stockholm we accept credit cards and cash.

I am a student and accepted as speaker/poster presenter. Do I need to register as speaker/poster presenter or can I also opt for the students’ fee?
You may choose the lower fee applicable in the respective time scheme.

Call for Papers/Submission of Abstracts

I am interested in submitting an abstract for the Call for Papers. How do I proceed?
Your abstract has to be uploaded together with a brief summary of the nature of your work and level of expertise to our Online Submission Platform until 11 May 2018. Read more here.

What will be the next step after having uploaded my abstract and brief summary?
You will get an email notification for your successful upload.

I have not received the confirmation mail. What might be the reason?
Sometimes it can take a while before emails are sent. If you have not received an email within an hour, check on the Online Submission Platform if your email address has been entered correctly. And have a look in your spam folder of your email account. You may also check your messages within the Online Submission Platform.

How do I know if my abstract has been accepted?
After the Call for Papers deadline (11 May 2018) we will carefully read all submitted abstracts and will then send you an acceptance or rejection by the end of June 2018.

Submission of Full Papers

My abstract has been accepted for oral presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to our Online Submission Platform until 31 August 2018. You will also have to prepare a powerpoint presentation that has to be uploaded by 1 October 2018 to our Online Submission Platform. If you cannot hold the presentation deadline, please bring the file on a USB memory stick directly to the workshop and hand it over to a staff member before the start of your session.

My abstract has been accepted for poster presentation. How do I proceed?
Congratulations! You have now time to upload your full paper together with the copyright form to our Online Submission Platform until 31 August 2018. Then, please bring your printed poster in the format DIN A0 directly to the workshop. It is NOT possible to print your poster at the workshop.

Where and how can I present my poster at the workshops?
The workshop program offers several poster receptions at the conference hotel. Please check the program overview for details. Fix your poster on any of the poster walls after having registered at the registration desk. Your poster cases have to be stored in the cloak room or at the wardrobe of the conference hotel.

Photos & Videos

Is it allowed to take photos during the workshop and the sessions?
During the sessions it is prohibited to take photos but you are allowed to do so outside the session rooms.

Is it allowed to record or videotape during the presentations?
No. It is strictly prohibited to totally or partly record any presentation held during the workshop.

Will photos or videos be taken by the organizer?
Yes. During the whole workshop our staff will take videos and photos. A professional photographer will also be at our event providing high quality shots that will later on be published on our websites. For a small selection videos of previous workshops visit our Youtube Channel.

Abstracts, Papers & Presentations

Will the abstracts be available for the participants?
We will try to publish all available abstracts on our websites before the start of the workshop/symposium.

Will the papers be available for the participants?
Yes. The papers are made available in the printed workshop proceedings and/or as PDF-files on a USB memory stick. If your are interested in proceedings of previous years, you can order them here for E-Mobility (USB only), Solar and Wind.

Can I choose between printed proceedings and USB memory stick?
For the E-Mobility Symposium: No. Only USB memory sticks will be available.

For Solar & Wind Integration Workshop: Yes. When registering online, you can select your preferred option. Please note that the proceedings are printed on demand only.

Where do I receive the proceedings/USB memory stick?
They are handed out during the registration at the venue.

Will the presentations be available after the workshop?
Yes. Some presentations can be found only in the download section (if available). If you are interested in a specific presentation that is not available online, please contact the speaker directly.

Networking

What opportunities do you offer for networking?
Coffee and lunch breaks, as well as our dinner event are perfect to meet other participants. We also organize sevaral poster receptions, which provide an open atmosphere for getting in touch with other professionals.

Session Chair

I would like to chair one of the sessions in my field of experiences. How can I apply?
Please send an email directly to Energynautics’ staff member Ines Drewianka (i.drewianka [at] energynautics.com), telling her title and number of the session you are interested in. The deadline is 31 August 2018. Please note that you have to be registered when sending your request.

I am session chair during the workshop/symposium. Are there any guidelines that help me preparing for this task?
Yes. Guidelines are sent to you by email.

LinkedIn, Xing & Twitter

Is there a LinkedIn Group representing the workshops/symposium?
Yes. Please register for the group here.

Are the workshops/the smyposium available as a Xing Group?
No. But we regularly submit posts in different other groups with regards to renewable energy.

Do you twitter?
Yes. To follow us on Twitter click here.